Highway Business Operations Assistant 2 – Kanawha County
Nature of Work
This position will work in the Contractor Prequalification/Financial section as the Contractor Prequalification/Financial Section Specialist 2 and will assist the Contractor Prequalification Manager/Financial Coordinator and Lead Contractor Prequalification/Financial Specialist in managing the Contractor Prequalification System and the Prequalified dispute resolution board members listing. In addition, this position will make P-Card purchases and perform accounts payable functions for the Contract Administration Division. Other duties include assisting the Contractor Prequalification Manager/Financial Coordinator and Lead Contractor Prequalification/Financial Specialist in overseeing the work of the Contractor Prequalification Specialist 1. Attending meetings as a representative of the Contractor Prequalification/Financial Section, researching and providing to the Section Manager and Lead Specialist, information for audits and will perform additional duties as required.
Pay Grade: 11
Typical Duties and Responsibilities
• Confers with inter- and intra-agency personnel to transact business, gather or discuss information
• May be in a position with public or federal government contact
• Conducts performance surveys and reviews agency methods of operation; devises flowcharts and graphs; may conduct cost analysis studies
• Gathers and compiles information for state records, writes reports, balances tally sheets, and monitors inventories, purchases, and sales
• Updates records and contacts employees to gather information
• Represents the agency in the area of assignment in both internal and external meetings
• Maintains files of information in hard copy files or electronic format
• Runs reports for regular or intermittent review
• Determines the need for changes in procedures, guidelines and formats; devises a solution; monitors the success of solutions by devising quantitative/qualitative measures to document the improvement of services
• Writes manuals, clarifying the wording to accurately describe new procedures and processes
• Specific rules, regulations, and procedures that typically involve a complete segment of an assignment or project of broader scope
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of regulations, processes, and procedures in the area of assignment
• Knowledge of general office practices and procedures
• Knowledge of state and federal laws and regulations related to the area of assignment
• Ability to collect and compile accurate information
• Ability to conceptualize the nature of service difficulties and devise appropriate work
methods, tools, and configurations to correct the problem
• Ability to prepare flowcharts, graphs, and status reports
• Ability to communicate with a wide variety of people, both verbally and in writing
• Ability to perform basic arithmetic
Required Education and Experience
REQUIRED EDUCATION
• Bachelor’s degree from a regionally accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.
• Substitution: Additional qualifying experience as described below may be substituted on a year-for year basis for the required training.
REQUIRED EXPERIENCE
• Two (2) years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property
• Substitution: Successfully completed graduate coursework from a regionally accredited college or university in one of the fields listed above may substitute for the required experience on a year for-year basis.
To apply, click here: https://www.governmentjobs.com/careers/wvdot/jobs/2905156/highway-business-operations-assistant-2-kanawha-county?pagetype=jobOpportunitiesJobs
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