Highway County Supply Specialist – Wirt County
Nature of Work
Under general supervision, this employee orders, receives, stocks, disperses and ships materials, parts and supplies. Reconciles physical and documented inventories. Monitors volume of equipment and supplies to ensure adequate stock on hand. Will possess a state purchasing card to make authorized purchases according to procedures and reconcile monthly statements. File, update and retrieve receipts, invoices, transfers and other information. Ability to use a computer for entries. Will be responsible for duties relating to the fuel tank such a deliveries, pump readings, usages and transfers of fuel and oil. Heavy lifting may be required. Perform related duties as required, such as the duties of the office assistant in their absence and janitorial services to the facility as assigned.
Pay Grade 10
Typical Duties and Responsibilties
• Solicits bids from vendors.
• Prepares contracts for some purchases
• Locates and orders supplies and equipment as requested
• Files, updates, and retrieves invoices, receipts, requisitions, transfers, and other information
• Determines cost estimates of equipment or materials required
• Issues materials and/or equipment as requisitioned and directs their shipping and/or delivery
• Serves as a backup to the Highway County Office Coordinator when needed
• Inventories equipment and supplies and assigns inventory numbers as required
• Enters information into spreadsheets, databases, and REMIS
• Directs the work activities of other storekeepers and related positions if applicable
• Types and/or composes purchase orders, correspondence, memoranda, and reports
• Responsible for making purchases using State P-Card
• Checks purchase orders for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information
• Performs analysis of computer inventory printouts with receipts, reports, and files
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of state and agency purchasing regulations and protocols
• Knowledge of state, federal, and agency conflict of interest and ethics standards
• Knowledge of clerical and storeroom methods and procedures
• Knowledge of transportation and shipping methods and procedures
• Knowledge of safe handling procedures for equipment and materials involved
• Knowledge of basic arithmetic and/or bookkeeping
• Knowledge of governmental purchasing procedures
• Knowledge of basic clerical procedures
• Ability to understand, relay, and follow written and/or oral instructions
• Ability to safely perform moderately heavy manual labor in lifting and storing materials and/or equipment
• Ability to operate a forklift may be required for some positions
• Ability to work with numbers and perform close detailed review of merchandise and documents
• Ability to type accurately
REQUIRED EDUCATION
• Graduation from a standard high school or the equivalent
REQUIRED EXPERIENCE
• Four (4) years of full-time or equivalent part-time paid experience as a stock clerk or clerical capacity in connection with storeroom or warehouse operations, or four (4) years as an hourly transportation worker with the Division of Highways.
• Substitution: An Associate's degree or a Bachelor’s Degree from a regionally accredited college or university may substitute for the required experience on a year for year basis.
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