Highway Office Assistant 3 – Marshall County
Nature of Work
Under general supervision within the district comptroller's office, performs full performance, advanced level clerical tasks, calling for interpretation and application of office procedures, rules and regulations, and applying discretion as needed. Employee will prepare and process a variety of payroll and purchasing transactions related to rental equipment, daily/weekly payroll reports, enter daily payroll; analyze and audit invoices for payment; process forms and log claims for state property damage; maintain state purchasing card for the purchase of materials and supplies, and reconcile related statements; run daily, weekly and monthly reports for the comptroller and district as required; monitor and use various electronic data and tracking systems; interact with the public and vendors; cross training as needed for departmental coverage.
Typical Duties and Responsibilties
• Analyzes and audits invoices, bills, orders, forms, reports and documents for accuracy and initiates correction of errors
• Maintains, processes, sorts and files documents numerically, alphabetically, or according to other predetermined classification criteria; researches files for data and gathers information or statistics such as materials used or payroll information
• Types a variety of documents from verbal instruction, written, or voice recorded dictation
• Prepares and processes a variety of personnel information and payroll documentation
• Plans, organizes, assigns and checks work of lower level clerical employees
• Trains new employees in proper work methods and procedures
• Answers telephone, screens calls, takes messages and complaints and gives information to the caller regarding the services and procedures of the organizational unit
• Receives, sorts and distributes incoming and outgoing mail
• Operates office equipment such as adding machine, copier, fax machine or other office equipment
• Posts records of transactions, attendance, etc., and writes reports
• Files records and reports
• May operate a VDT using a set of standard commands, screens, menus and help instructions to enter, access and update or manipulate data in the performance of a variety of clerical duties; may run reports from the database and analyze data for management
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of office methods of practices and procedures
• Knowledge of business English, spelling and arithmetic
• Knowledge of program operations and policies with respect to general functions performed
• Ability to maintain or supervise the maintenance of records of some complexity and to prepare reports and tabulations from these records
• Ability to establish and maintain effective working relationships with other employees and the public
• Ability to understand and effectively carry out complex oral and written directions
Required Education and Experience
REQUIRED EDUCATION
• Graduation from a standard high school or the equivalent
REQUIRED EXPERIENCE
• Four (4) years of full-time or equivalent part-time paid experience performing routine office work
• Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.
To apply, click here: https://www.governmentjobs.com/careers/wvdot/jobs/2893632/highway-office-assistant-3-marshall-county?pagetype=jobOpportunitiesJobs
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