April 26, 2021
Highway Office Assistant Coordinator- Lincoln County
Nature of Work
The Highway Office Assistant Coordinator will report to the Lincoln County Headquarters. Serves as the lead worker for this series. The position can carry out the details of the assignment and handle problems and deviations as they occur within outlined parameters. This position may encounter varied duties and unrelated processes or methods. This position may be defined by the considerable amount of data involved, the interpretation of this data, and the refinement of techniques to be used. Performs other related duties as required.
Pay Grade 10
Pay Grade 10
Typical Duties and Responsibilities
• Receives and independently prepares responses to routine correspondence and inquiries; answers inquiries, complaints or requests from clients, personnel or the general public regarding the building, services rendered, or the staff.
• Ensures that the office is maintained by staff; requests replacement of equipment, orders supplies and repairs; monitors the use of service contracts.
• Updates lists of all equipment, supplies and items at the office; inventories office as requested.
• Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
• Coordinates the work of the units, passes on work assignments and evaluates work completed; writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
• May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
• Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office; for large entities with various findings or collections, works with auditors or other fiscal control staff.
• Participates on committees as requested by the supervising administrator or field supervisor.
• Travel may be required; therefore, a valid driver’s license may be required.
• Ensures that the office is maintained by staff; requests replacement of equipment, orders supplies and repairs; monitors the use of service contracts.
• Updates lists of all equipment, supplies and items at the office; inventories office as requested.
• Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
• Coordinates the work of the units, passes on work assignments and evaluates work completed; writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
• May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
• Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office; for large entities with various findings or collections, works with auditors or other fiscal control staff.
• Participates on committees as requested by the supervising administrator or field supervisor.
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of modern office practices and procedures.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to coordinate the work of the units to maximize office efficiency.
• Ability to keep accurate ledgers according to reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to coordinate the work of the units to maximize office efficiency.
• Ability to keep accurate ledgers according to reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.
Required Education and Experience
REQUIRED EDUCATION
• Graduation from a standard high school or the equivalent.
REQUIRED EXPERIENCE
• Six (6) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
• Substitution: Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.
• Graduation from a standard high school or the equivalent.
REQUIRED EXPERIENCE
• Six (6) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
• Substitution: Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.
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