Highway Office Assistant Coordinator – Richie County
Nature of Work
Under general supervision, in a lead capacity, performs advanced level, responsible and complex clerical tasks involving interpretation and application of policies and practices in support of county maintenance organizations. Employee will record and post payroll, equipment, material receipts, usages and transfers and enter into computer on a daily basis. Will type and process personnel and payroll transactions, reports and emails. Will make purchases, and will monitor, log, enter usages and reconcile monthly statement as a P-Card holder. Maintain filing, answer telephone, screen calls, take messages, sort and distribute mail, operate radio and other office equipment. Performs related work as required.
Pay Grade: 10
Typical Duties and Responsibilities
• Receives and independently prepares responses to routine correspondence and inquiries; answers inquiries, complaints or requests from clients, personnel or the general public regarding the building, services rendered, or the staff.
• Ensures that the office is maintained by staff; requests replacement of equipment, orders supplies and repairs; monitors the use of service contracts.
• Updates lists of all equipment, supplies and items at the office; inventories office as requested.
• Reviews incoming mail to route administrative mail to appropriate authorities and replies to such matters as directed.
• Coordinates the work of the units, passes on work assignments and evaluates work completed; writes reports on unit efficiency, expenditures, contractual agreements or special studies as requested, memoranda from verbal, written, or voice-recorded dictation.
• May enter and manipulate data on a computer terminal or PC to produce reports for management analysis.
• Performs or oversees the performance of personnel and/or payroll, and the bookkeeping for the office; for large entities with various findings or collections, works with auditors or other fiscal control staff.
• Participates on committees as requested by the supervising administrator or field supervisor.
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of modern office practices and procedures.
• Knowledge of basic bookkeeping.
• Knowledge of agency policy and procedures.
• Knowledge of state purchasing requirements and procedures.
• Ability to communicate well with a wide variety of people, both orally and in writing.
• Ability to coordinate the work of the units to maximize office efficiency.
• Ability to keep accurate ledgers according to reporting procedures of the agency.
• Ability to mediate disputes between the public and the agency.
Required Education and Experience
REQUIRED EDUCATION
• Graduation from a standard high school or the equivalent.
REQUIRED EXPERIENCE
• Six (6) years of full-time or equivalent part-time paid experience performing increasingly responsible administrative support work in an office setting.
• Substitution: Successful completion of college courses or business school courses may be substituted through an established formula for the experience on a year-for-year basis for up to four (4) years.
To apply, click here: https://www.governmentjobs.com/careers/wvdot/jobs/2903649/highway-office-assistant-coordinator-ritchie-county?page=2&pagetype=jobOpportunitiesJobs
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