Transportation Business Operations Assistant Senior - Kanawha County
Nature of Work
The Transportation Business Operations Assistant Senior, under the supervision of the administrative manager, will develop, manage, and monitor annual operating budgets, and obtain and manage the funds of different types of projects and programs. Responsible for project initiation, change requests and authorization funding. Prepare and track all vendor/consultant invoices, from setting up the vendor to processing the final payment. Will coordinate all financial tracking aspects of the Highway Safety Improvement Program (HSIP), and the Highway Rail Crossing Program, prepare and track financial documents from inception to closing, prepare financial agreements, prepare and process safety related invoicing such as the roadside memorial program, process and track utility payments, and will be the P-Card sub-coordinator for the division. Includes all other related duties as assigned. Must be proficient in Microsoft Word and Excel. Knowledge of time, the HUB, OASIS, West Virginia Financial Informatin Management System (WVFIMS) and Application Extender is preferred. Related duties as required.
Pay Grade: 13
Typical Duties and Responsibilities
• Develops technical procedures for the effective implementation of the work of the unit, to include forms, operating procedures, and proposed policies, confers with unit management and other staff regarding revisions to budgetary, purchasing, and other administrative services, policies, and procedures
• Develops operating manuals necessary for the instruction and training of unit staff, agency officials, and other state officials; conducts periodic training sessions for new initiatives and procedures in the area of responsibility
• Analyzes the budget document and appropriate enabling legislation to determine the need for revised operational procedures for the budgetary cycle
• Prepares or supervises the preparation of required fiscal and budgetary reports in the area of responsibility
• Monitors the expenditures of state agencies and higher education systems to ensure compliance with budgeted appropriations, confers with state officials and budget specialists in the resolution of expenditure level problems, advises on the transfer and reallocation of funds to resolve such problems, briefs management on potential areas of appropriation level difficulties
• Prepares or assists in the appropriation of grant proposals and budgetary recommendations for the agency; monitors the execution of appropriations throughout the fiscal year
• Develops procedures, forms, and controls necessary for the effective operation of the unit
• Within State Purchasing Rules and Regulations; examines purchasing requests for conformity to specifications and budgeted amounts
• May negotiate contracts and agreements for the procurement of equipment, supplies and services
• Supervises other professional, technical and clerical employees in the unit
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of the functions and objectives of the agency
• Knowledge of the laws and regulations relating to the agency
• Knowledge of the principles and techniques used in the assigned technical function or specialty area
• Ability to coordinate the unit activities with other units within and outside state government
• Ability to establish and maintain effective working relationships with others
• Ability to analyze and interpret budgetary and technical data related to the area of assignment
• Ability to supervise the work of others
Required Education and Experience
REQUIRED TRAINING/EDUCATION
- Bachelor’s degree from a regionally accredited college or university.
- Substitution: Experience, as described below, may be substituted for the required training/education through an established formula.
REQUIRED EXPERIENCE
- Three (3) year of full-time or equivalent part-time paid experience in a technical or professional position providing administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
- Substitution: Successful completion of graduate coursework from a regionally accredited college or university may be substituted for two (2) years of the required experience through an established formula.
Note: Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications, or related fields.
To apply, click here: https://www.governmentjobs.com/careers/wvdot/jobs/3670406/transportation-business-operations-assistant-senior-kanawha-county?page=3&pagetype=jobOpportunitiesJobs
Next Previous
