Highway Business Operations Assistant Senior- Kanawha County – Finance Division
Nature of Work
The Highway Business Operations Assistant Senior position is for the payroll section of the Finance Division. Performs administrative and supervisory work in providing support services such as fiscal, personnel, payroll, or procurement in a state agency or facility, or serves as the assistant supervisor in a major administrative support unit of a large state agency. Develops policies and procedures for resolving operational problems and for improving administrative services. Supervises the work of office support staff in rendering required services. Work is typically varied and includes extensive internal agency, state/local government, and public contact. Has some authority to vary work methods and policy applications and to commit the agency to alternative courses of action. Performs related work as required.
Pay Grade: 13
Typical Duties and Responsibilities
• Develops technical procedures for the effective implementation of the work of the unit, to include forms, operating procedures, and proposed policies, confers with unit management and other staff regarding revisions to budgetary, purchasing, and other administrative services, policies, and procedures
• Develops operating manuals necessary for the instruction and training of unit staff, agency officials, and other state officials; conducts periodic training sessions for new initiatives and procedures in the area of responsibility
• Analyzes the budget document and appropriate enabling legislation to determine the need for revised operational procedures for the budgetary cycle
• Prepares or supervises the preparation of required fiscal and budgetary reports in the area of responsibility
• Monitors the expenditures of state agencies and higher education systems to ensure compliance with budgeted appropriations, confers with state officials and budget specialists in the resolution of expenditure level problems, advises on the transfer and reallocation of funds to resolve such problems, briefs management on potential areas of appropriation level difficulties
• Prepares or assists in the appropriation of grant proposals and budgetary recommendations for the agency; monitors the execution of appropriations throughout the fiscal year
• Develops procedures, forms, and controls necessary for the effective operation of the unit
• Within State Purchasing Rules and Regulations; examines purchasing requests for conformity to specifications and budgeted amounts
• May negotiate contracts and agreements for the procurement of equipment, supplies and services
• Supervises other professional, technical and clerical employees in the unit
• Travel may be required; therefore, a valid driver’s license may be required.
Required Skills and Knowledge
• Knowledge of the functions and objectives of the agency
• Knowledge of the laws and regulations relating to the agency
• Knowledge of the principles and techniques used in the assigned technical function or specialty area
• Ability to coordinate the unit activities with other units within and outside state government
• Ability to establish and maintain effective working relationships with others
• Ability to analyze and interpret budgetary and technical data related to the area of assignment
• Ability to supervise the work of others
Required Education and Experience
REQUIRED TRAINING/EDUCATION
REQUIRED EXPERIENCE
Note: Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications, or related fields.
Next Previous
